Enactia is a Governance Risk Compliance Cloud Software for Compliance and IT Governance management with GDPR, CCPA, PDPL, ISO27001 and other Regulations/Standards

  • COMPLIANCE ASSESSMENTS

    COMPLIANCE ASSESSMENTS

    COMPLIANCE ASSESSMENTS

    Overview Dashboard

    Gain insides and an instant overview of all assessments and related tasks assigned to people throughout the organization via Enactia's Dashboards. Featuring charts of choice which can be exported to include in reports.

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  • PRIVACY ASSESSMENTS

    PRIVACY ASSESSMENTS

    PRIVACY ASSESSMENTS

    Assessment Builder & Templates

    Create custom assessments from existing templates, past assessments or new, in the form of questionnaires and provide the key indicators of the compliance level for the organization. Being a multi-user platform, Enactia allows others from within the organization to login and answer questions that have been assigned to them.

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  • PRIVACY ASSESSMENTS

    PRIVACY ASSESSMENTS

    PRIVACY ASSESSMENTS

    Flexibility & Customization

    The assessment builder allows reusing previously completed assessments to save time by simply copying them into new assessments with the choice to copy existing answers. From there, all fields are customizable and the assessment can be shaped to your organization's needs.

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  • RECORD OF PROCESSING ACTIVITIES (RPAs)

    RECORD OF PROCESSING ACTIVITIES (RPAs)

    RECORD OF PROCESSING ACTIVITIES (RPAs)

    RPA Provisions

    Article 30 of GDPR, requires data controllers or processors to keep a record of processing activities. Via this Enactia module, the organization has the ability to have a centralized repository for having documented its records of processing activities.

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  • RECORD OF PROCESSING ACTIVITIES (RPAs)

    RECORD OF PROCESSING ACTIVITIES (RPAs)

    RECORD OF PROCESSING ACTIVITIES (RPAs)

    Workflow

    Controllers and processors both have documentation obligations. Enactia makes it easy for all involved parties to log in under their role and enter their processing activities. Enactia features reminders and notifications for future activity updates that need to occur by the responsible party.

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  • RECORD OF PROCESSING ACTIVITIES (RPAs)

    RECORD OF PROCESSING ACTIVITIES (RPAs)

    RECORD OF PROCESSING ACTIVITIES (RPAs)

    Transfers from 3rd parties

    Whether you are acting as a controller or processor, the platform guides you through all the necessary GDPR obligations so that you can record your processing activities without worries. Whether you are working on Transfers or technical and organizational security measures, Enactia guides you step by step through the process.

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  • DATA PROTECTION IMPACT ASSESSMENTS

    DATA PROTECTION IMPACT ASSESSMENTS

    DATA PROTECTION IMPACT ASSESSMENTS

    Mitigating Actions to Privacy Risks

    Article 35 of GDPR requires that organizations should be able to assess and provide corrective measures to privacy risks.
    Enactia’s DPIA module enables the Data Protection Officer (DPO) to map efficiently privacy risks to existing assets and furthermore, assess risks ahead of time for the acquisition of future assets.

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  • DATA PROTECTION IMPACT ASSESSMENTS

    DATA PROTECTION IMPACT ASSESSMENTS

    DATA PROTECTION IMPACT ASSESSMENTS

    Easy Management of DPIAs

    Find DPIAs easily by filtering as your type on columns and edit them. DPIAs can be related to RPAs and can be opened directly from within an RPA. At the same time, you can perform, classify and review DPIAs for Assets (such as a Software) that exist within the organization or a DPIA for future assets or future processes that have not been introduced yet to the organization.

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  • DATA PROTECTION IMPACT ASSESSMENTS

    DATA PROTECTION IMPACT ASSESSMENTS

    DATA PROTECTION IMPACT ASSESSMENTS

    Collaborate on a DPIA

    Enactia is designed to allow the collaboration of all individuals relating to a process or an asset that requires a DPIA, such as information security officers, process owners, and legal advisors.

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  • DATA BREACH & INCIDENT MANAGEMENT

    DATA BREACH & INCIDENT MANAGEMENT

    DATA BREACH & INCIDENT MANAGEMENT

    Reporting to Authorities

    Article 33 of GDPR requires to report Data Breaches within 72 hours to the Data Protection Authority (DPA). During a situation of a crisis, organizations put all the resources needed in the first line of defense. Enactia makes it easy and intuitive to manage incidents in a methodical manner during critical periods and when time is of the essence.

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  • DATA BREACH & INCIDENT MANAGEMENT

    DATA BREACH & INCIDENT MANAGEMENT

    DATA BREACH & INCIDENT MANAGEMENT

    Notifying data breach subjects

    With Enactia, you know immediately if the breach will affect individuals’ rights and freedoms, and GDPR requires that individuals must be informed as soon as possible. Enactia is the platform you can rely upon to collaborate and share investigation results as well as corrective measures. Decision making can be based on the investigation results and document every step of the process so that all involved parties as on the same page and share the same information at the same time.

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  • DATA BREACH & INCIDENT MANAGEMENT

    DATA BREACH & INCIDENT MANAGEMENT

    DATA BREACH & INCIDENT MANAGEMENT

    Monitor multiple Data Breaches

    When RPAs and DPIAs are recorded in Enactia, it becomes very easy to deduce and conclude what is affected and what would be the plan to mitigate a situation. With Enactia, you can be on top of multiple processes, assign and manage tasks to resolve and assess the crisis. You have the ability to much affected Process/es and Asset/s to multiple Data Breach / Incidents and have an overview of the affected data types.

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  • VENDOR / THIRD-PARTY MANAGEMENT

    VENDOR / THIRD-PARTY MANAGEMENT

    VENDOR / THIRD-PARTY MANAGEMENT

    Process, Keep and Safeguard

    Enactia’s vendor management system was built around Article 29 of GDPR, that is to ensure that third parties’ processes, keep and safeguard your data as agreed. Besides keeping all vendor agreements in Enactia, the system provides access to vendors so that they complete an assigned assessment within Enactia. Furthermore, Enactia will remind the DPO when the next vendor assessment should occur.

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  • VENDOR / THIRD-PARTY MANAGEMENT

    VENDOR / THIRD-PARTY MANAGEMENT

    VENDOR / THIRD-PARTY MANAGEMENT

    Assess Vendors

    Enactia offers a complete assessment builder for Vendor management. You can create due-diligence or vendor risk assessments for vendors based on the available Enactia build-in templates OR reuse previously assigned assessments OR even use the assessment builder to create your own Vendor Risk Assessment template from scratch.

     

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  • VENDOR / THIRD-PARTY MANAGEMENT

    VENDOR / THIRD-PARTY MANAGEMENT

    VENDOR / THIRD-PARTY MANAGEMENT

    Stay Alert

    Enactia’s vendor management system notifies the Data Protection Officer (DPO) when a Vendor assessment has been answered and submitted by a vendor and needs to be reviewed or renewed. Having to manage hundreds of Vendors and their processes with Enactia is intuitive and streamlined.

     

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  • DATA SUBJECT & CONSUMERS REQUESTS MANAGEMENT

    DATA SUBJECT & CONSUMERS REQUESTS MANAGEMENT

    DATA SUBJECT & CONSUMERS REQUESTS MANAGEMENT

    Intuitive & Collaborative

    Data Subjects Requests (DSRs) / Consumer Requests can be created in Enactia by other departments in your organization such as IT / Help Desk / Call Center or even the Data Protection Team. The system counts the days remaining for the DSR expiration requested date (based on a predefined and customized period) and updates the status of the request with every change. Enactia’s DSR is the most comprehensive and complete tool.

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  • DATA SUBJECT REQUESTS MANAGEMENT

    DATA SUBJECT REQUESTS MANAGEMENT

    DATA SUBJECT REQUESTS MANAGEMENT

    Keeping Track

    Managing DSRs for a large number of people can be overwhelming and can lead to mistakes or missing deadlines. Enactia ensures that you are always on top of all deadlines and all DSRs carry alerts and notifications.

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  • DATA SUBJECT REQUESTS MANAGEMENT

    DATA SUBJECT REQUESTS MANAGEMENT

    DATA SUBJECT REQUESTS MANAGEMENT

    The Right To Be

    Enactia can group DSRs according to the type of request so that you can spread the workload accordingly and know when and how to allocate resources. Enactia offers special access to help desk staff so that they can records and input DSRs.

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  • DOCUMENT REPOSITORY
    ‍

    <strong>DOCUMENT </strong>REPOSITORY<br>‍

        Many Documents in one Platform

    Enactia does not just provide a momentary picture of your organization. It provides a timeline. Document Repository is a necessary tool in Privacy Management and other Modules of the platform and Enactia provisioned that each document carries an audit trail.

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  • DOCUMENT REPOSITORY
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    <strong>DOCUMENT </strong>REPOSITORY<br>‍

    Document Repository per Module

    Each module has its own document management tool; however, all documents are accessible via the centralized document repository module.

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  • DOCUMENT REPOSITORY
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    <strong>DOCUMENT </strong>REPOSITORY<br>‍

    Document Categorization and Classification

    Documents can be categorized so that you can search within a specific category or document classification by file name, upload date and even search on notes you placed on documents.

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  • TICKETING & TASK MANAGEMENT

    <strong>TICKETING </strong>& TASK MANAGEMENT

    Collaboration Across the Organization

    Enactia was designed to be a multi-role multi-user cloud web application. Tasks can be assigned to individuals based on the activities they need to perform to help the Data Protection Officer (DPO). Each role has different access and screens than can work independently.

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  • TICKETING & TASK MANAGEMENT

    <strong>TICKETING </strong>& TASK MANAGEMENT

    Task Monitoring and Reviewing

    Each task carries a status and therefor when a task has an updated status by the assigned party, the DPO receives a respective notification. The DPO can review and either approve or send back for review and amendments.

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  • TICKETING & TASK MANAGEMENT

    <strong>TICKETING </strong>& TASK MANAGEMENT

    Multi-role Assessments

    More often various assessments require that the DPO gathers information and data from multiple departments. Enactia allows the creation and assignment of tasks to other Enactia users. When a task is assigned to a user, an email and in-platform notification are sent. When the status of a task changes, the DPO receives a notification.

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  • INTEGRATED RISK REGISTRY
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    <strong>INTEGRATED </strong>RISK REGISTRY<br>‍

    Global Risk View

    The risks generated in other modules, such as Privacy or Cybersecurity Assessment, Vendor Risk assessments, RPAs and DPIAs, among other modules, are listed in the central risk registry so that it is easy to manage and view all risks of affecting the organization.

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  • INTEGRATED RISK REGISTRY
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    <strong>INTEGRATED </strong>RISK REGISTRY<br>‍

    Group Risks By

    Enactia allows grouping of risks by Risk Level and by Source (from where they have been initiated). DPOs can follow a risk heatmap to accompany risks and export the global risk table to a spreadsheet for further analysis. Every data table can be filtered, grouped and export the current view.

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  • INTEGRATED RISK REGISTRY
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    <strong>INTEGRATED </strong>RISK REGISTRY<br>‍

    Risk Status

    Risks can have different statuses such as Pending, Recommendation Added, No Action-Accepted, Mitigated, Resolved and Archived. From the Risk Registry, you can open a risk directly and view all related tasks, discussions, and documents.

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